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Here is information about different types of Quick Steps. The different types of Quick Steps in Outlookīecause we are working with a specific example, I didn’t cover the different types of Quick Steps–we chose Create New and went right to work. This is convenient when you use one or two steps more frequently than the others. Below the Quick Step list, you can use the arrows to move steps within the gallery. You can create a duplicate and customize it, which is quicker than creating one from scratch. The Delete option is self-explanatory, but you might wonder why you’d want to duplicate a Quick Step. There are two other options to the right of Edit: Duplicate and Delete.

Shortcut to save as in outlook how to#

SEE: How to initiate a merge from inside Outlook using a filtered list of contacts (TechRepublic) More options for Quick Steps You’d use the same routine to add a new recipient, though you add instead of delete an address. Open the appropriate control, select the email address, and press Delete.

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Select the Daily Marketing Update item in the Quick Step list to the left. Follow these simple steps.Ĭlick the Quick Step group’s dialog launcher to open the Manage Quick Steps dialog. Let’s suppose one of the recipients leaves the marketing department, and you need to remove that person from your Quick Step.

It’s a simple solution, but what happens when you need to add a recipient? How to edit the Quick Step Most people don’t disable this option, so this behavior shouldn’t affect too many folks. If you have disabled Outlook’s automated send feature, you must remember to manually send the message. Outlook will send the message from your default account if you have multiple accounts, you can’t choose another account. If a signature is available, Outlook will attach it to the outgoing email. Simply click it (or use the shortcut key if you assigned one in step 7) to open the new email message, addressed and ready for you to add a message, attach a report if necessary, and then send.įigure B Outlook adds the new Quick Step to the gallery. If you’d like to use a shortcut key, choose one from the Shortcut key dropdown–I chose Ctrl+Shift+3.įigure A Add recipient emails to the To, Cc, and Bcc fields.įigure B shows the new Quick Step in the gallery. To display the Cc and Bcc fields, click Show Options and then click the Add Cc and Add Bcc links ( Figure A). This feature supports the AutoComplete list you’re familiar with, so finding recipients is easy. Give the Quick Step a meaningful name (e.g., Daily Marketing Update).įrom the Action dropdown, choose New Message because the task is sending an email message. LEARN MORE: Office 365 Consumer pricing and features How to create a Quick StepĬhoose Create New from the Quick Steps gallery. This feature isn’t supported by the online version. There’s no demonstration file because you won’t need one.

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I’m using Office 365 (desktop) on a Windows 10 64-bit system. Using this Quick Step, you can add a text message, attach a file, and send without manually adding the recipients. I’ll show you how the Quick Step feature can help you work more efficiently by creating a step that automatically populates the To, Cc, and Bcc controls.

To learn how to do this, read Combine Outlook templates with macros to eliminate repetitive tasks. When a Quick Step isn’t enough, try combining a template with a macro. SEE: Windows Update: 10 notable new features (free PDF) (TechRepublic)Īs convenient and easy as Quick Steps are, they won’t always be adequate. You can customize the step by adding the recipients and then calling up the Quick Step instead of creating the new email each day from scratch. Quick Step’s basic New Email opens a new blank message, which is really no better than clicking New Email on the Home tab. You can get the same impact by creating a Quick Step instead, which is much simpler than the template route. You could create a template email in Microsoft Outlook, but the setup is a bit of work. Let’s suppose you send a daily report to the same group of people, selecting all the recipients manually, every day. How to enable access to god-mode in Microsoft Windows 11 How to find your Windows 11 product key: 3 simple methods Kaspersky uncovers fileless malware inside Windows event logs

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If you send the same email to the same people frequently, create a Quick Step instead of starting from scratch each time. How to use Outlook’s Quick Step feature to save time sending email